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How to Email Effectively in your Job Search, By: Courtney Crites

Jun 13, 2023 04:22 PM
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When it comes to job searching, email can be an incredibly powerful tool. Whether you're following up on an application, scheduling an interview, or sending a thank you note, your emails can make a big difference in how you're perceived by potential employers. Below, you’ll find some tips and templates to help you email effectively during your job search.

General Best Practices for Emailing During a Job Search

Before we dive into specific templates, let's review some general best practices for emailing during a job search:

  • Keep your emails short and to the point. Recruiters and hiring managers are busy people, so as you can imagine, they’d rather not read a lengthy email if they don’t have to
  • Use a professional email address. If your current email address is something like "," you should consider creating a new one that's more appropriate for job searching
  • Address the recipient by name. Use the person's first name (e.g. "Hi Jane,") if you've already had contact with them. If you haven't had contact yet, use their full name and title (e.g. "Hello John Smith, Hiring Manager")
  • Use proper grammar and spelling. Typos and grammatical errors can make you look careless and unprofessional
  • Avoid using slang or informal language. Even if you're emailing with a recruiter who seems friendly, it's important to keep your language professional
  • Use a clear subject line. Make it easy for the recipient to understand what your email is about by using a clear, descriptive subject line (e.g. Thank you! Or Interview Follow-Up)
  • Include a clear call to action. Make it clear what you want the recipient to do next (e.g. "Please let me know if there's anything else I can provide," or "I look forward to hearing back from you," etc.).


First Reach Out Email Template 

Hi [Hiring Manager’s Name],

I hope this email finds you well. My name is [Your Name]. I am a [insert your current job position or educational background] with [insert number of years of experience] years of experience in. I’ve [include noteworthy achievement]. I’ve learned a lot over the years and I’m very passionate about what I do. 

I heard from [person/website] that your company is looking to fill a full-time position for [job title]. I’ve heard great things about your company’s commitment to [something you value], and I’m enthusiastic to hear more about the possibilities within your organization. 

I would love to connect and have the opportunity to learn more about exactly what your expectations are. Could we schedule a call sometime next week? I’m free [insert 3 time slots], but I’m happy to be flexible. 

Let me know what you think and I look forward to hearing from you! 

Best Regards,

[Your Name]

Thank You Email Template

After a job interview, it's always a good idea to send a thank you email to the interviewer. Here's a template you can use:

Hi [Interviewer's Name],

I hope this email finds you well. I wanted to express my sincere gratitude for the opportunity to interview for the [Job Position] at [Company Name]. It was a pleasure to meet you and discuss how my skills and experience align with the requirements of the role.

Our conversation reinforced my excitement and enthusiasm to join your team and contribute to [Company Name]'s success. Our conversation further reinforced my enthusiasm for the position. I am confident that my background in [relevant skills/experience] and my passion for [specific aspect of the company] make me a strong fit for this role.

Again, thank you so much for your honesty, insight, and time today. Please feel free to reach out if you require any additional information or have any further questions. 

I look forward to hearing from you regarding the next steps.

Best regards,
[Your Name]

Follow-Up Email Template

If you haven't heard back from a recruiter or hiring manager after submitting an application or having an interview, it's okay to follow up with an email. Here's a template you can use:

Hi [Recruiter/Hiring Manager's Name],

I hope this email finds you well. I wanted to follow up on my [recent application/recent interview] for the [Job Title] position at [Company Name]. I am very interested in the opportunity to join your team, and I wanted to check in on the status of my application.

Please let me know if there is any additional information I can provide to support my candidacy. I appreciate your time and consideration, and I look forward to hearing back from you.

Best regards,
[Your Name]

Final Thoughts

It’s true - effective emailing during your job search can enhance your chances of success! By incorporating the best practices and templates into your job search, you can present yourself as a professional candidate who stands out from the competition. 

Always remember to personalize your emails, express gratitude, and maintain clear and concise communication. Your email etiquette and attention to detail will demonstrate your professionalism and eagerness to join their team, leaving a positive impression with your potential employers! Best of luck in your job search!